Hybrid Events

The world of events has changed.

Hybrid events are here to stay.

We now offer flexible, state-of-the-art event tech to produce hybrid events that combine virtual & in-person elements.

Host your hybrid event at Bayview Yards today.

Not familiar with the hybrid event model?
We’ll guide you through it.

A hybrid event is a live, in-person event with a virtual component. This is an integrated solution that combines elements of a live event with a virtual audience.

Whether you have experience or not, we will simplify hosting hybrid events while giving you the flexible framework and guidance required to create an engaging event experience. Maximize collaboration and get the most out of your meetings or events by harnessing the impact and energy of a live meeting to drive virtual engagement. By partnering with our team, we’ll guide you through every step of the way.

Here are some examples of hybrid events:

  • Workshops & demos
  • Conferences & seminars
  • Demos
  • Meetings
  • Tradeshows & exhibitions
  • Corporate Training
  • Rewards & Recognition Programs
Sonya Shorey speaking at CBY
Sheboot pitch finale at bayview yards

THE ADVANTAGES OF HYBRID EVENTS

Maximize Budget

Host a broader audience without requiring a large venue space and save on the costs of food & beverage.

Reach a Larger Audience

Host attendees who otherwise could not attend due to travel, scheduling or capacity restrictions can tune in virtually.

Elevate Virtual Events

Including live content, professional lighting, and production will give your virtual event the credibility it needs. Maintain the energy of a live event by having speakers present together in person.

Peace of Mind

Get access to state-of-the-art equipment, an in-house AV expert, reliable back ups and fast/secure wifi.

Optimize Content

Incorporate a combination of live and pre-recorded content

Include Branding

Logos, colours, and other brand assets can be incorporated into production. Increase sponsor visibility with banner ads and sponsor profiles.

Here’s How it Works:

How hybrid events work at bayview yards

*Bayview Yards does not provide access to web conferencing, video streaming, or broadcasting platforms.

Hybrid Event Packages

RBC Foundry

Basic
5 microphones
2 screens, projectors, speakers
2 cameras
Lighting

1 on-site technician

Audio/video feed to a digital platform (connect virtually to audiences using web conferencing platforms)

Advanced
5 microphones
2 screens, projectors, speakers
4 cameras
Lighting

1 on-site technician

Audio/video feed to a digital platform (connect virtually to audiences using web conferencing platforms)

Basic Graphics
Title page (including logo)
Contact page
Script template (run of show)

Upgraded
5 microphones
2 screens, projectors, speakers
6 cameras
Lighting

1 on-site technician

Audio/video feed to a digital platform (connect virtually to audiences using web conferencing platforms)

Additional Graphics
Opening page (additional branding)
Titles
Contact page
Script template (run of show)
1 rehearsal

Mobile Production Kits

Basic
1 microphone
2 lights
1 camera

1 on-site technician

Audio/video feed to a digital platform (connect virtually to audiences using web conferencing platforms)

Advanced
2 microphones
2 lights
2 cameras

1 on-site technician

Basic Graphics
Title page
Contact page
Script template (run of show)
1 technician

Audio/video feed to a digital platform (connect virtually to audiences using web conferencing platforms)

Upgraded
2 microphones
2 lights
2 cameras

1 on-site technician

Advanced Graphics
Opening page (additional branding)
Titles
Contact page
Script template (run of show)
1 rehearsal

Audio/video feed to a digital platform (connect virtually to audiences using web conferencing platforms)

*Clients are required to develop all assets, graphics, videos, etc.

Additional Services

We offer additional services that can be added on to the hybrid event packages:

 

• Professional Videographer
• Professional Photographer
• Additional AV technical support
• Add additional graphics to your production
• Full run of show rehearsal with client

 

Would you like to review prices? Click here.

“Hybrid events are out of my comfort zone.
I’m not tech-savvy!”

We hear your frustrations and apprehensions loud and clear. Producing the same creativity and quality of events within this new environment can feel daunting. We are here to help you overcome any obstacles when hosting a hybrid event. We’ll collaborate with you to make it easy.

Let’s discuss your event.

Ready to see a demo or want to speak to an expert?
Fill out our brief intake form, and we’ll walk you through everything you need to get started.

  • MM slash DD slash YYYY
  • :
  • MM slash DD slash YYYY
  • :