Hybrid Events
The world of events has changed.
Hybrid events are here to stay.
We now offer flexible, state-of-the-art event tech to produce hybrid events that combine virtual & in-person elements.
Host your hybrid event at Bayview Yards today.
Not familiar with the hybrid event model?
We’ll guide you through it.
A hybrid event is a live, in-person event with a virtual component. This is an integrated solution that combines elements of a live event with a virtual audience.
Whether you have experience or not, we will simplify hosting hybrid events while giving you the flexible framework and guidance required to create an engaging event experience. Maximize collaboration and get the most out of your meetings or events by harnessing the impact and energy of a live meeting to drive virtual engagement. By partnering with our team, we’ll guide you through every step of the way.
Here are some examples of hybrid events:
- Workshops & demos
- Conferences & seminars
- Demos
- Meetings
- Tradeshows & exhibitions
- Corporate Training
- Rewards & Recognition Programs
THE ADVANTAGES OF HYBRID EVENTS
Maximize Budget
Host a broader audience without requiring a large venue space and save on the costs of food & beverage.
Reach a Larger Audience
Host attendees who otherwise could not attend due to travel, scheduling or capacity restrictions can tune in virtually.
Elevate Virtual Events
Including live content, professional lighting, and production will give your virtual event the credibility it needs. Maintain the energy of a live event by having speakers present together in person.
Peace of Mind
Get access to state-of-the-art equipment, an in-house AV expert, reliable back ups and fast/secure wifi.
Optimize Content
Incorporate a combination of live and pre-recorded content
Include Branding
Logos, colours, and other brand assets can be incorporated into production. Increase sponsor visibility with banner ads and sponsor profiles.
Here’s How it Works:
*Bayview Yards does not provide access to web conferencing, video streaming, or broadcasting platforms.
Hybrid Event & Audio Visual Packages
RBC Foundry
2 screens, projectors, speakers
Lighting
1 on-site technician
Laptop audio connection
Laptop HDMI connection
2 screens, projectors, speakers
2 cameras
Lighting
1 on-site technician
Audio/video feed to a digital platform (connect virtually to audiences using web conferencing platforms)
2 screens, projectors, speakers
4 cameras
Lighting
1 on-site technician
Audio/video feed to a digital platform (connect virtually to audiences using web conferencing platforms)
Basic Graphics
Title page (including logo)
Contact page
Script template (run of show)
2 screens, projectors, speakers
6 cameras
Lighting
1 on-site technician
Audio/video feed to a digital platform (connect virtually to audiences using web conferencing platforms)
Additional Graphics
Opening page (additional branding)
Titles
Contact page
Script template (run of show)
1 rehearsal
Mobile Production Kits
2 lights
1 camera
1 on-site technician
Audio/video feed to a digital platform (connect virtually to audiences using web conferencing platforms)
2 lights
2 cameras
1 on-site technician
Basic Graphics
Title page
Contact page
Script template (run of show)
1 technician
Audio/video feed to a digital platform (connect virtually to audiences using web conferencing platforms)
2 lights
2 cameras
1 on-site technician
Advanced Graphics
Opening page (additional branding)
Titles
Contact page
Script template (run of show)
1 rehearsal
Audio/video feed to a digital platform (connect virtually to audiences using web conferencing platforms)
*Clients are required to develop all assets, graphics, videos, etc.
Additional Services
We offer additional services that can be added on to the hybrid event packages:
• Professional Videographer
• Professional Photographer
• Additional AV technical support
• Add additional graphics to your production
• Full run of show rehearsal with clientWould you like to review prices? Click here.
“Hybrid events are out of my comfort zone.
I’m not tech-savvy!”
We hear your frustrations and apprehensions loud and clear. Producing the same creativity and quality of events within this new environment can feel daunting. We are here to help you overcome any obstacles when hosting a hybrid event. We’ll collaborate with you to make it easy.
Let’s discuss your event.
Ready to see a demo or want to speak to an expert?
Fill out our brief intake form, and we’ll walk you through everything you need to get started.
Hosting your first hybrid event? Check out these resources.
WHAT NO ONE TELLS YOU ABOUT HOSTING A HYBRID EVENT OF OVER 600 GUESTS
We organized a hybrid event of over 600 attendees, 11 sponsors, a mix of virtual and in-person audiences and speakers, during a global pandemic. Through this experience, we learned some valuable insights that we hope to offer event organizers.
5 TIPS FOR HOSTING POST-PANDEMIC EVENTS
As the word of events re-awakens following the pandemic, event organizers are planning and preparing for the unexpected.
Check out these tips to hosting hybrid events.
THE BEGINNERS GUIDE TO ORGANIZING HYBRID EVENT
The pandemic has led many event organizers to consider virtual events.
If you’re curious about hosting your first hybrid event, the team at Bayview Yards are here to guide you through the process.
8 TIPS FOR HOSTING A SUCCESSFUL HYBRID EVENT
Hosting your first hybrid event can feel like a daunting task. Many event organizers and producers have mastered the art of planning live, in-person events, but feel uncomfortable with the potential challenges that a hybrid event model poses.