1) POLICY STATEMENT

The Innovation Centre at Bayview Yards (ICBY) is committed to the health and safety of its employees, Licensees and approved contractors. This Policy for In-Person Access to the ICBY Facilities (this “Policy”) has been developed and implemented in accordance with provincial legislation and government directives.

The objective of this Policy is to reduce the transmission of COVID-19 to protect the health and safety of all employees, Licensees and approved contractors. To that end, and in accordance with provincial directives, ICBY requires that all employees, Licensees and approved contractors who require access to the Facilities be fully vaccinated against COVID-19, except as set out below.

This Policy will be interpreted and applied in a manner consistent with the Ontario Employment Standards Act, 2000 (the “ESA”), Ontario Human Rights Code (the “OHRC”) and the Ontario Occupational Health and Safety Act (the “OHSA”).

In the event any applicable legislation, regulation, or other policies impose more stringent obligations on ICBY, then such requirements shall supersede the requirements set out in this Policy.

This Policy comes into effect as of October 18, 2021.

2) DEFINITIONS 

Fully vaccinated means having received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada and recommended by the applicable local public health unit, including any booster shots recommended, approved, and/or required from time to time (e.g. two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); and having received the final dose of the COVID-19 vaccine at least fourteen days ago.

Clients means, for the purposes of this Policy only:

1. all individuals, and all employees, officers or agents of entities who have a license agreement with Innovation Centre at Bayview Yards; and
2. all individuals who have an access card to the Facilities as part of a written agreement with Innovation Centre at Bayview Yards (e.g. approved contractors)

and continue to require access to the Facilities.

Facilities refers to all ICBY Facilities, including 7 Bayview Station Road and 1740 Woodroffe Ave, Ottawa ON K2G 3R8 Ottawa.

3) SCOPE

This Policy applies to all Clients of ICBY unless this Policy specifically states otherwise.

4) POLICY

i. Proof Of Vaccination

1. As of Monday, October 18th, 2021 all Clients must provide proof that they have been Fully Vaccinated in order to access the Facilities. Such proof must be shared through the CANImmunize Shield app or as otherwise directed by ICBY. See Client Disclosure for more details.

ii. Client Disclosure 

ICBY will be managing the Client disclosure process securely through the CANImmunize Shield app, which has been developed by CANImmunize. For more information visit:  https://www.canimmunize.ca/en/home

iii. Privacy

All personal information, including personal health information, will be collected, used, disclosed, retained and safeguarded in accordance with applicable ICBY policies and privacy legislation. ICBY shall ensure that all information collected pursuant to this Policy is used only for the purposes of this Policy, shared on a need-to-know basis only, stored securely, and securely deleted when no longer required.

iv. Accommodation 

ICBY will assess any request for accommodation related to this Policy in accordance with its obligations pursuant to the OHRC. ICBY reserves the right to request such information as it deems necessary for such purposes. Accommodation requests will be assessed on a case-by-case basis.

v. Protective Measures  

1. When attending the Facilities Clients must at all times continue to adhere to the infection prevention and control measures put in place in response to the COVID-19 pandemic. Please refer to “Welcome Back to Bayview Yards Handbook”.

5) REVIEW AND MODIFICATION OF POLICY

1. ICBY will review this Policy on a regular basis and reserve the right to modify its contents at any time, based on current available public health information and recommendations, any further legislative amendments, and operational requirements.

6) RELATED POLICIES

https://www.canimmunize.ca/en/privacy-policy

https://bayviewyards.org/privacypolicy/  

Welcome Back to Bayview Yards Handbook

7) RESOURCES

i. COVID-19

• Government of Canada – https://www.canada.ca/en/public-health/services/diseases/coronavirus-disease-covid-19.html
• Public Health Ontario – https://www.publichealthontario.ca/en/diseases-and-conditions/infectious-diseases/respiratory-diseases/novel-coronavirus
• World Health Organization – https://www.who.int/health-topics/coronavirus#tab=tab_1
• Centers for Disease Control and Prevention – https://www.cdc.gov/coronavirus/2019-ncov/your-health/about-covid-19.html
• Government of Ontario –https://www.health.gov.on.ca/en/pro/programs/publichealth/ coronavirus/docs/directives/vaccination_policy_in_health_settings.pdf

ii. Immunization

• Government of Canada’s Canadian Immunization Guide – https://www.canada.ca/en/public-health/services/canadian-immunization-guide.html
• Government of Canada’s National Advisory Committee on Immunization (Statements & Publications) – https://www.canada.ca/en/public-health/services/immunization/national-advisory-committee-on-immunization-naci.html
• Government of Canada’s Vaccine Safety in Canada – https://www.canada.ca/content/dam/phac-aspc/documents/services/publications/healthy-living/immunization-vaccine/vaccine-safety-poster-eng.pdf
• Government of Canada’s Approved COVID-19 Vaccines – https://www.canada.ca/en/health-canada/services/drugs-health-products/covid19-industry/drugs-vaccines-treatments/vaccines.html
• Ottawa Public Health’s COVID-19 Vaccination in Ottawa – https://www.ottawapublichealth.ca/en/public-health-topics/covid-19-vaccine.aspx

• Canadian Chamber of Commerce’s Vaccine Resource Hub –https://chamber.ca/advocacy/campaigns/vaccine-resource-hub/